Unapproved Minutes 15 January 2026
Minutes taken by the Parish Clerk, Mrs Deborah Money, at the Parish Council Meeting of Old Bolingbroke with Hareby Parish Council, held on Thursday 15 January 2025 at 7pm in Ramsden Village Hall
Present: Councillors Pam Powell (Chair), David Makins, Caroline Wills-Wright, Isobel Godsell and Tony Deal
No Members of the public present.
County Councillor Roberts arrived at 1950.
64. Chair’s Welcome
Cllr Powell welcomed everyone to the meeting.
Meeting started at 1900
65. To note any apologies and accept valid reasons of absence
All Present
66. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations1 in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
None Declared
67. To receive and approve the draft notes of the meeting held on 20th November 2025
It was resolved to accept the minutes as a correct record, with an amendment requested by Councillor Deal (Councillor Deal offered to cut the grass to create a path around the field during 2026) and the Chair was authorised to sign them.
68. To receive reports from the County and District councillors.
County Councillor Roberts discussed Highways issues, and reminded everyone to enter everything on Fix My Street.
District Councillor Grover apologised for not attending due to sickness.
69. Finance matters: To resolve as correct and authorise payments
a. To formally note financial position 31 December 2025
Bank Reconciliation for December and YTD Budget
32 Day Interest Account £16,001.80
Treasurers Account £4,806.70
b. To note any income received since the last meeting
November Interest £23.24
December Interest £28.11
70. To resolve as correct and authorise payments:
| a) | Lloyds Bank Service Charge | £4.25 |
| b) | Staff Costs January | £406.05 |
| c) | David Makins Soldier Silhoutte |
£200.00 |
| d) | LALC Annual Subscription | £166.00 |
| e) | Amazon Stationary | £18.04 |
| f) | Ramsden Village Hall Hire | £180.00 |
Item d) and f) payments, received after the agenda was published.
71. Planning Matters
Planning Town and Country Planning Act 1990. To consider and make observations on all planning applications received and note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day of the meeting.
| Listed Building Consent - Internal alterations to existing dwelling to install a central heating system including oil fired boiler, hot water tank, radiators and associated pipework. 03704/25/FUL |
The Old Hall , Spilsby Hill, Old Bolingbroke, Lincolnshire, PE23 4ER |
29 December 2025 |
| Listed Building Consent - Internal alterations to existing dwelling to install a central heating system including oil fired boiler, hot water tank, radiators and associated pipework. | The Old Hall , Spilsby Hill, Old Bolingbroke, Lincolnshire, PE23 4ER | Approved |
|
Application reference 03834/25/LBA Listed Building Consent - Conversion of and extensions and internal and external alterations to existing outbuilding to provide 1no. dwelling and erection of 1no. detached dwelling. |
Land North of Ranulph Church Road Old Bolingbroke. |
29 January 2025 No objections Planning Application arrived after Agenda was published. |
72. Village Matters
a) To receive any update on highway matters
A member of the public submitted a report via FixMyStreet regarding the condition in which Quickline had left the verge on Hagnaby Road. The concern related to the verge not being properly reinstated following their works. A response was received from Quickline stating that their area managers had visited the site and confirmed that stone would ordinarily have been used to reinstate the verge. However, due to the proximity to the road and the need to avoid creating a hazard, this was not carried out at the time, resulting in the reinstatement failing. Quickline advised that the matter has now been passed to their contractors, who will attend and complete the reinstatement as soon as possible.
When Councillor Roberts arrived we continued discussion on highways.
Councillor Deal again raised concerns regarding the culverts at the bottom of West Keal Hill, noting the continuous flow of water in the area, Councillor Roberts asked him to report the issue on FixMyStreet, and he confirmed that he would do so. Old Bolingbroke continues to experience persistent water flow and potholes on Back Lane, Spilsby Hill, and practically a stream near the Methodist Chapel. Councillor Roberts again requested that these issues be reported on FixMyStreet. Parish Councillors agreed to submit the reports and to encourage local residents to do the same.
b) King George V Playing Field – Bench Maintenance Proposal
A member of the public contacted the Parish Council regarding the condition of the benches on the King George V playing field. He expressed concern that several benches may deteriorate further if left outside during the winter months. The resident offered to remove the benches, jet wash them to clear dirt and flaking varnish, and see if someone could store them over the winter so they could dry properly. In early spring, he proposed re treating the benches with oil rather than varnish to provide a more durable finish. He also suggested that slightly raised gravel bases be installed for the benches when they are returned to the field, and confirmed that he is willing to carry out this work if the Council supplied the materials. The Parish Council agreed to support this proposal on the condition that the total cost of materials does not exceed £100.
c) Sand for the Bags
It was agreed that the Clerk would arrange the purchase of a new bag of sand for residents to use in the event of flooding.
Councillor Roberts arrived 1950
d) Black Horse Shipping Container
The container remains at the Black Horse, but progress is being made for its removal.
2020 Councillor Roberts discussed Highways issues and left the meeting.
73. Internal Council Matters
a) Audio Recording Policy
With no objections, all resolved to adopt the policy.
b) Feedback from Staffing Meeting.
With no objections, all resolved to agree to increase the Clerks pay scale of SCP 24.
c) Budget 2026/27 to review precept
Since the last meeting in November, the Clerk has received the updated precept information. As the precept has not been increased since 2022/23, and with no objections raised, it was proposed and agreed to set the precept for 2026/27 to £13,424.
d) Grant For George V Welcome Sign
Councillor Grover conveyed his apologies for the delay in submitting the application to East Lindsey District Council. The application has now been submitted, and once a response is received the Council will discuss the details for the sign.
74. To receive correspondence and note any action required
The Clerk received a Freedom of Information request, which has been responded to in full. No further correspondence has been received to date.
75. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings, No decisions may be made under this section, but Councillors may wish to flag up issues
76. Items for next Agenda
LALC Play Equipment Safety Training.
George V Welcome Sign
Emergency Plan
77. To note the date of the next meeting of the Parish Council 19 March 2026.
Meeting Closed at 2055