Draft Minutes Subject For Confirmation 17 July 2025
Minutes taken by the Parish Clerk, Mrs Deborah Money, at the Parish Council Meeting of Old Bolingbroke with Hareby Parish Council, held on Thursday 17th July 2025 at 7pm in Ramsden Village Hall
Present: Cllr Pam Powell (Chair), Cllr David Makins, Cllr Caroline Wills-Wright
Also present: County Councillor Roberts.
Public Forum for a maximum of 15 minutes when members of the public may ask questions or make statements to the council.
No members of the public were present.
17. Chair’s welcome:
Chair opened and welcomed everyone to the meeting at 1900 after the Parish Council Meeting.
18. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the clerk prior to the meeting.
Apologies received by Councillor Godsell, and it was resolved to accept.
No Apologies were received by Councillor Deal.
19. Declaration of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
No declarations of interest were made.
20. Notes of the Parish Council meeting held on 15th May 2025
To resolve as correct record and to authorise the Chair to sign the official minutes.
It was resolved to accept the minutes as a correct record, and the Chair was authorised to sign them.
21. To receive reports from County and District Councillors.
District Councillor Grover, wasn’t present and did not send a report. County Councillor Roberts read his report regarding the Grimsby to Walpole Pylons now in the 2nd consultation period, and the reorganisation of the councils.
Councillor Roberts left the meeting 1925
22. Finance matters: Previously sent to Councillors, to resolve as correct and authorise payments
a. To formally note financial position
Bank Reconciliation until end of June, was checked by Councillor Makins.
32 Day Interest Account £15,842.40
Treasurers Account £7,898.35
b. To note any income received since the last meeting
May Interest £27.90
June Interest £27.83
23. To formally approve any automated, retrospective and future payments to be made:
a) June Amazon Expenses (File Dividers) £5.98
b) June Amazon Expenses (Paper) £5.52
c) May Andy Jackson Grass Cut £285.00
d) May Andy Jackson Grass Cut £125.00
e) May Andy Jackson Grass Cut £395.00
f) May Westholme Nurseries Plants £313.90
g) July D Money Salary (under LGA 1972 s.112) £342.11
h) July D Money Mileage £39.60
i) June Tongs Cable Ties £5.99
j) August D Money Salary (under LGA 1972 s.112) £342.11
k) August Scribe Accountancy Package Renew £328.32
With no objections, all resolved to approve the payments, Councillor Makins checked the paperwork and signed the payment schedule
24. Planning Matters
Planning Town and Country Planning Act 1990. To consider and make observations on all planning applications received and note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day of the meeting.
Application reference 00267/25/FUL
PROPOSAL: Planning Permission - Change of use of former chapel and agricultural land to
provide 1no. dwelling.
LOCATION: Methodist Chapel, Chapel Lane, Old Bolingbroke, Lincolnshire, PE23 4ES
The application was Approved on 27/06/2025.
25. Village Matters
a. To receive an update on highway matters, no further updates.
b. The current defibrillator at the Chapel requires relocation. As the existing model has been discontinued, it was agreed that an alternative unit will be identified once a suitable new location is confirmed. The Clerk has commenced grant paperwork for a replacement defibrillator; however, this cannot be finalised until full agreement is reached on the site. With no objections raised, it was resolved not to proceed with the purchase of new pads for the current unit—unless they could be sourced at a reasonable price.
c. without being a set with the battery. Clerk will remove it from the circuit for the moment.
d. Lamp post and seat at Gas House meeting with East Lindsey District Council to remove the lamp post.
e. Plants for the planters. It was agreed that the Clerk would set up payment for plants from Westholme Nurseries for the village. The Village Hall will be invoiced for its share of the total cost, and a receipt will also be issued to the member of the public who has contributed their portion by cheque.
f. Grass Cutting. All councillors agreed that Andy Jackson will maintain the playing field to ensure it remains suitable for use as overflow parking during Village Hall events. The Clerk has advised that a disclaimer sign should be displayed on the field during such events. Clerk will liaise with Councillor Powell and get some ordered.
g. Mobile Phone Signal/Broadband/Change Over. The Parish Clerk contacted Rt. Hon Victoria Atkins regarding concerns about mobile phone signal and broadband connectivity in the area. In response, her office has advised that residents should contact her directly to raise individual issues.
Additionally, her team will attempt to gather further information on the forthcoming changeover to share with the Parish Council.
h. Volunteers for the online Police Briefing 23 September 2025 6pm. Members have been advised but will be added to September agenda.
i. Seclan Parcel Locker Scheme. It was agreed that details will be passed over to the Village Hall so that they can benefit from the income.
26. Internal Council Matters
a. The Clerk received an invoice from Wellers Law Group concerning a management agreement, listing the following charges:
£450 for completion of paperwork
£40 for AML (Anti-Money Laundering) check
£50 for document storage
All figures subject to VAT.
Upon review, the Clerk responded to Wellers Law Group requesting a revised invoice, as the charges did not align with those previously quoted. Furthermore, the agreement has not been returned, so document storage should not apply.
As no further correspondence has been received from Wellers Law Group, despite follow-up attempts, it was agreed that any additional updates will be added to September’s agenda.
b. Quotes for fencing, as no response had been received from PN Fencing, it was agreed to seek alternative quotes. To date, the only quote received has been from Lincs Surfacing. With no objections all resolved to approve that the Clerk will contact Lincs Surfacing to confirm when they would be available to commence the work.
c. Review IT, Public Participation and Health & Safety Policy it was resolved to accept all of the policies.
d. Payments on accounts, The Clerk has advised that going forward, any payments made by councillors through council accounts must receive full council approval prior to being processed. This requirement is outlined in the council’s financial regulations.
27. To receive correspondence and note any action required
Councillor Powell has received communication from East Lindsey District Council regarding the continued presence of the storage container at the Black Horse site. The container remains on location despite an existing Enforcement Notice. East Lindsey stated that the matter “will proceed to prosecution for non-compliance of an Enforcement Notice.”
28. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings, No decisions may be made under this section, but Councillors may wish to flag up issues
29. The next meeting of the Parish Council to be Thursday 18th September 2025 at 7pm
Meeting Closed at 2030