18 September 2025
Minutes taken by the Parish Clerk, Mrs Deborah Money, at the Parish Council Meeting of Old Bolingbroke with Hareby Parish Council, held on Thursday 18th September 2025 at 7pm in Ramsden Village Hall
Present: Councillors Pam Powell (Chair), David Makins, Caroline Wills-Wright, Isobel Godsell and Tony Deal
Also present: County Councillor Roberts and Parish Clerk Mrs D Money
Public Forum for a maximum of 15 minutes when members of the public may ask questions or make statements to the council.
Two members of the public were present.
30. Chair’s Welcome
31. To resolve to close the meeting for the public forum.
32. Public forum for a maximum 15 minutes will be set aside for the meeting.
Members of the public have raised concerns regarding the accuracy and appropriateness of information currently being displayed on village noticeboards. Particular attention was drawn to one noticeboard which may be privately owned. Councillor Powell has agreed to investigate ownership and determine who is responsible for its maintenance.
A proposal was also put forward to create a dedicated website for the village, which would serve as a central hub linking to other community groups and resources. The Parish Council reviewed the suggestion and expressed general support. The only concern raised was the ongoing upkeep of the website to ensure it remains current and relevant.
33. To note any apologies and accept valid reasons of absence
All Present
34. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations1 in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
None Declared
35. To receive and approve the draft notes of the meeting held on 18th September 2025
It was resolved to accept the minutes as a correct record, and the Chair was authorised to sign them.
Councillor Deal requested that it be noted he believed he had submitted his apologies for the meeting; however, upon review, he discovered that the email intended for the Clerk remained in his outbox and was therefore not sent.
36. To receive reports from the County and District councillors.
Councillor Roberts attended and gave us an update in the local government reorganisation, and an update on the pylons.
37. Finance matters: To resolve as correct and authorise payments
a. To formally note financial position
Bank Reconciliation for August
32 Day Interest Account £15895.83
Treasurers Account £2705.94
b. To note any income received since the last meeting
July Interest £27.59
August Interest £25.84
HMRC PAYE Refund £89.35
J Hallam Plants £44.00
Ramsden VH Plants £132.00
c. NALC Salary Band increase with backpay to April 2025.
38. To resolve as correct and authorise payments:
| a) | Lloyds Bank - Service Charge | £17.00 |
| b) | Lincs Surfacing Fencing | £2940.00 |
| c) | Safety Signs 4 Less | £282.82 |
| d) | Amazon - Ink | £27.95 |
| e) | Staff Costs September & October | £1005.49 |
| f) | Festive Lights | £136.74 |
| g) | Andy Jackson Grass Cutting | £427.00 |
39. Planning Matters
Planning Town and Country Planning Act 1990. To consider and make observations on all planning applications received and note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day of the meeting.
Application reference 02914/25/FUL has been received and is now being considered. Your observations are requested no later than 9th September 2025.
Planning Permission - Change of use, conversion of and extensions and alterations to existing outbuilding to provide 1no. dwelling and erection of 1no. detached dwelling. Existing buildings on site to be demolished.
Land North Of Ranulph Lodge Church Road Old Bolingbroke
No objections
Application reference 03065/25/FUL has been received and is now being considered. . Your observations are requested no later than 18th September 2025.
Planning Permission - Extension and alteration to existing dwelling to provide additional living accommodation.
The Rectory Horncastle Hill Road Old Bolingbroke Lincolnshire PE23 4HQ
No objections
40. Village Matters
a. To receive any update on highway matters
Concerns have been raised again regarding problems with the culvert located at Keal Hill and Spilsby Hill.
b. Defibrillator at the Methodist Chapel
The Clerk informed the Parish Council that the current village defibrillator model has been discontinued. Accessories, including adult and paediatric pads, remain available for purchase for approximately one more year. The cost of replacement items is currently £543 for a new cabinet and £331.20 for the pads. Following discussion, it was agreed to defer any immediate action and explore alternative locations within the village for potential relocation of the defibrillator
c. Mobile Phone Signal/Broadband/Change Over
Following correspondence with the office of MP Victoria Atkins, the Parish Council has been advised that any residents experiencing poor mobile phone signal should contact their respective mobile network providers directly. Providers are responsible for service coverage and may be able to offer solutions or guidance based on individual circumstances.
d. Community Asset
The Clerk advised parish council the nomination of the Black Horse Inn as an Asset of Community Value has been appealed. The matter is now being reviewed in In the First-tier Tribunal (General Regulatory Chamber) CR Community Right to Bid. It was agreed by Parish Council to be involved in the appeal, and pass on any relevant information that we have. Councillor’s Powell and Makins, will complete the paperwork.
e. Noticeboards
This was discussed in the forum.
41. Internal Council Matters
a. Budget for 2025-26
The budget needs to be prepared at the next meeting, so some thought is needed to enable preparation for the January precept.
b. Grass Cutting for 2026-27
The Clerk will contact Andy Jackson to try an establish prices for next years cut.
c. Volunteers for the online Police Briefing 23 September 2025 6pm.
Councillor Powell is going to try to attend. The Clerk will resend the invitation.
d. AGAR
The Clerk reported that, as of the meeting date, no response has yet been received from PKF Littlejohn regarding the year-end audit. However, since May, the Clerk has been required to provide extensive additional documentation and clarification, resulting in approximately 30 hours of extra work. In recognition of this significant time commitment, all Parish Councillors expressed their support for the Clerk receiving additional remuneration for the extra hours worked.
e. Grant For George V Welcome Sign
The Clerk confirmed that grant paperwork was completed and sent to Councillor Grover on 14 August. A follow-up was issued on 12 September, but no response has yet been received. The Clerk will make a further attempt to establish contact, Councillor Powell is also going to try.
42. To receive correspondence and note any action required
43. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings, No decisions may be made under this section, but Councillors may wish to flag up issues
44. Items for next Agenda
Village Signs
Meeting Ended 2051
45. To note the date of the next meeting of the Parish Council 20 November 2025.