19th September 2024
Old Bolingbroke with Hareby Parish Council
Thursday 19th September 2024 at 7pm at
Ramsden Village Hall
All councillors are summoned to attend the next meeting of Old Bolingbroke with Hareby Parish Council This is an open meeting and the Press and the Public are all welcome.
There is an Open Forum for public participation at every meeting when members of the public are invited to ask questions or make short statements to the Council in relation to the business on the agenda. The Press and Public are not permitted to take part in the debates during the meeting.
Please note that any recommendations made at this meeting by the Parish Council in respect of planning applications on the agenda are advisory only and not binding on East Lindsey District Council. Documents relating to the applications may be viewed a www.e-lindsey.gov.uk/Planning. It is recommended that any comments you wish to make be submitted direct to East Lindsey District Council, either by their website as above or by letter.
__J Slaymaker___ Clerk to the Council 13/09/2024
Agenda
Open Forum for public participation (15 minutes)
1. Open meeting
2. To note apologies and accept valid reasons of absence
3. In accordance with the Localism Act 2011, to declare pecuniary interests for any items on the agenda (as outlined in the Council’s Code of Conduct) and to consider requests for dispensations 1
4. To receive and approve the draft notes of the meeting held on the 18th July 2024 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities
5. To receive reports from the County Councillor and District Councillor
6. Finance
a) To formally note financial position
b) To formally note the bank reconciliation
c) To formally approve any automated, retrospective and future payments to be made:
22.07.24 The Sign Shed – signage (LGA s.111) £12.45
09.08.24 PKF AGAR review £252.00
26.08.24 Andy Jackson grass cutting (Highways Act 1980 s.96) £345.00
26.08.24 Play Inspections – Annual play equipment inspection ()£130.80
26.08.24 Nigel Sardeson – Tree Safety report play area (LGA s.111) £150.00
26.08.24 Nigel Sardeson – Tree Safety report George V field £250.00
30.09.24 Salary (LGA 1972 s.112) £278.20
31.10.24 Salary £278.20
d) To note any income received since the last meeting
28.07.24 Interest £34.99
31.08.24 Interest £31.85
7. Planning
a) To consider any planning applications received since the last meeting including ref S/018/01175/24 - Alterations to existing dwelling which is a listed building to provide 12 no. replacement windows at Candlelight Cottage, Back Lane, Old Bolingbroke and S/018/01176/24 Listed Building Consent - Alterations to existing dwelling to provide 12 no. replacement windows at Candlelight Cotte, Back Lane
b) To note any planning decisions and/or appeal notifications since the last meeting
c) To ratify informal comments made in response to an application for tree work at the Old Rectory, Old Bolingbroke
8. To discuss village issues
a) To receive a Neighbourhood Watch report
b) To receive an update on highways matters
c) To discuss reports of vegetation overhanging the highway
d) To discuss in principal contributing 50% towards the purchase of a bench to be located near the church gate and resolve action (Parish Councils Act 1957 s.1)
e) To review the contribution to and provision of the Explorer magazine and consider continuing to submit a page per edition and ordering 150 copies. The cost to be £435 for three editions. (LGA 1072 s.142)
f) To consider wording for a sign for the George V field and resolve action
9. To discuss internal Parish Council issues
a) To review the following policies: Risk Management; Training; Expenses; Cllr Vacancy; Grants
b) To note conclusion of external audit of accounts and approve the date for display of the notice of conclusion
c) To receive Play Area Inspection Reports and resolve action
d) To receive the Annual Play Inspection Report and resolve action
e) To consider the purchase of a medium poppy wreath at £19.99 plus postage under Local Government Act 1972 s. 137
f) To appoint Cllr Godsell as Open Spaces Lead
g) To consider an application for the ELDC Councillor Community Grant scheme
h) To consider increased contractor costs for the cutting schedule and resolve action
i) To consider additional cost of £150 for additional strimming work to the play area.
j) To receive the tree inspection survey report for the play area and field and resolve action
k) To consider and approve terms of a Management Agreement between The Parish Council and the Trustees of the Ramsden Hall and George V Playing Field
l) To receive quotes for the installation of bench at Hareby and resolve action
m) To note the Clerk’s resignation and resolve action
10. To receive correspondence and resolve action if required
LCC minerals and waste consultation; email correspondence concerning nuisance smell from transport lorries to Knights Farm
11. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that councillors wish to be brought to the next or subsequent meetings. No decisions may be made under this section, but councillors may wish to flag up issues
12. To note the date of the next meeting of the Parish Council, Thursday 21st November 2024 at 7pm
1 A dispensation form should be requested from the Clerk before the meeting date and will be considered by Full Council at the meeting