18th July 2024
Old Bolingbroke with Hareby Parish Council
Thursday 18th July 2024 at 7pm at Ramsden Village Hall
All councillors are summoned to attend the next meeting of Old Bolingbroke with Hareby Parish Council This is an open meeting and the Press and the Public are all welcome.
There is an Open Forum for public participation at every meeting when members of the public are invited to ask questions or make short statements to the Council in relation to the business on the agenda. The Press and Public are not permitted to take part in the debates during the meeting.
Please note that any recommendations made at this meeting by the Parish Council in respect of planning applications on the agenda are advisory only and not binding on East Lindsey District Council. Documents relating to the applications may be viewed a www.e-lindsey.gov.uk/Planning. It is recommended that any comments you wish to make be submitted direct to East Lindsey District Council, either by their website as above or by letter.
__J Slaymaker___ Clerk to the Council 12/07/2024
Agenda
Open Forum for public participation (15 minutes)
1. Open meeting
2. To note apologies and accept valid reasons of absence
3. In accordance with the Localism Act 2011, to declare pecuniary interests for any items on the agenda (as outlined in the Council’s Code of Conduct) and to consider requests for dispensations 1
4. To receive and approve the draft notes of the meeting held on the 16th May 2024 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities
5. To receive reports from the County Councillor and District Councillor
6. Finance
a) To formally note financial position
b) To formally note the bank reconciliation
c) To formally note payments and receipts for the last quarter and balance against budget
d) To formally approve any automated, retrospective and future payments to be made:
03.06.24 Andy Jackson grass cutting (Highways Act 1980 s.96) £475.00
28.06.24 Westholme Nurseries plants (Highways Act 1980 s.96) £195.00
18.07.24 SLCC membership 50% (LGA 1972 s.111) £56.00
18.07.24 Scribe Starboard Systems accountancy software (LGA 1972 s.111) £328.32
09.07.24 Andy Jackson grass cutting £345.00
31.07.24 Salary under LGA 1972 s.112 £278.20
31.08.24 Salary under LGA 1972 s.112 £278.20
e) To note any income received since the last meeting
31.05.24 Interest £32.81
28.0.24 Interest £29.67
7. Planning
a) To consider any planning applications received since the last meeting
b) To note any planning decisions and/or appeal notifications since the last meeting
8. To discuss village issues
a) To receive a Neighbourhood Watch report
b) To receive an update on highways matters
c) To receive quotations for a bench to be placed at Hareby, consider County Council approval and resolve action
d) To consider adopting the new cycle hoops proposed to be installed on the verge to the churchyard and obtain permission from the County Council for their location and resolve action
e) To consider relocating the planter from the verge to the churchyard to the verge by the church lay-by and obtain permission from the County Council for the location and resolve action
f) To consider the condition of the interpretation board located on the Church verge and resolve action
g) To consider approaching ELDC regarding the relocation of the waste bin near the church gate and resolve action
h) To consider approaching ELDC to remove the street light column number 9 located near the church gate and resolve action
i) To consider an application for free trees from the Woodland Trust
9. To discuss internal Parish Council issues
a) To receive Play Area Inspection Reports and resolve action
b) To consider and adopt the new Finance regulations
c) To review the Safeguarding policy
d) To consider and adopt the Play Area Risk Assessment
e) To discuss signage for the Play Area and resolve action
f) To consider including the field path cutting in the Parish Council grass cutting schedule at an additional cost to be determined resolve action
g) To consider increasing the play area cutting schedule and resolve action
h) To receive quotations for a tree safety report for the Play Area and resolve action
i) To receive quotations for a tree safety report for the field which is the responsibility of the Parish Council acting as Sole Charitable Trustee and resolve action
j) To receive quotations for the re-pointing and cleaning of the War memorial and resolve action
k) To agree a date for the Clerk’s annual appraisal with the Staffing committee
10. To receive correspondence and resolve action if required
ELDC – parcel collection points; LCC – rights of way survey; letter from a resident concerning the Black Horse Inn and registration of asset of community value; campaign regarding lithium battery safety and disposal; YMCA training
11. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that councillors wish to be brought to the next or subsequent meetings. No decisions may be made under this section, but councillors may wish to flag up issues
12. To note the date of the next meeting of the Parish Council, Thursday 19th September 2024 at 7pm
1 A dispensation form should be requested from the Clerk before the meeting date and will be considered by Full Council at the meeting