16th November 2023
Old Bolingbroke with Hareby Parish Council
Thursday 16th November 2023 at 7pm at Ramsden Village Hall
All councillors are summoned to attend the Meeting of Old Bolingbroke with Hareby Parish Council. This is an open meeting and the Press and the Public are all welcome.
There is an Open Forum for public participation at every meeting when members of the public are invited to ask questions or make short statements to the Council in relation to the business on the agenda. The Press and Public are not permitted to take part in the debates during the meeting.
Please note that any recommendations made at this meeting by the Parish Council in respect of planning applications on the agenda are advisory only and not binding on East Lindsey District Council. Documents relating to the applications may be viewed a www.e-lindsey.gov.uk/Planning. It is recommended that any comments you wish to make be submitted direct to East Lindsey District Council, either by their website as above or by letter.
Jane Slaymaker Clerk to the Council 10.11.23
Public Participation/ Open Forum (15 minutes allocated)
Agenda
1. To open the meeting and welcome
2. To note any apologies and accept valid reasons of absence
3. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations1 in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
4. To receive and approve the draft notes of the meeting held on 21st September 2023
5. To receive reports from the County and District councillors
6. Finance
a) To formally note financial position
b) To formally note bank reconciliations
c) To formally note last quarters payments and receipts and current balance against budget
d) To formally approve any automated, retrospective and future payments to be made:
26.09.23 Spilsby Town Council Explorer magazine content and copies 3 editions (LGA 1972 s.142) £408.00
28.09.23 LIVES donation (LGA 1972 s.137) £100.00
16.10.23 Buildbase (C Routh) postfix £33.60 (Parish Council Act 1957 s.1) (£28.00 ex Vat)
27.10.23 Boston Seeds bulbs (under Highways Act 1980 s.96) £58.99 (£49.15 ex Vat)
01.11.23 Poppy Shop (LGA 1972 under s.137) £33.99
02.11.23 Viking office supplies (LGA s111)) £26.23
06.11.23 Sturton Estates bark chippings Rose Garden £187.50
08.11.23 Hutsons (D Makins) engraved plaque (LGA 1972 s.111) £24.00
31.11.23 Salary (under LGA 1972 s.112) £307.84
31.12.23 Salary (under LGA 1972 s.112) £307.84
Sole Charitable Trustee Payments (ref VATGPB4450)
02.11.23 MDH Electrical £602.40
e) To note any income received since the last meeting
25.09.23 ELDC precept second payment £5,712.00
29.09.23 Interest 32-day account £29.97
06.10.23 HMRC Vat refund £1,478.25
31.10.23 Interest 32-day interest account £34.60
f) To approve the Clerk’s Nalc pay award for scale 8 of £12.84/hour (£1 increase)
7. Planning Matters
a) To consider any planning applications received since the last meeting including
b) To note any planning decisions and/or appeal notifications since the last meeting
8. Village Matters
a) To receive the Neighbourhood Watch Report
b) To receive an update on highway matters and resolve action
c) To receive an update on village planters and the Rose Garden and resolve action
d) To receive an update on Village signs and resolve action
e) To consider alternative locations for sandbag storage and resolve action
9. Internal Council Matters
a) To review and approve the following:
b) To approve instructing Victoria Clerk as Internal Auditor for 2023/24 at £120.00
c) To receive and note monthly playground checks
d) To receive an update on sections of the play area surface and resolve action
e) To resolve action concerning the additional fencing required in the Play Area
f) To receive the Asset Inspection Record and resolve any action required
g) To approve delegated authority to the Clerk to receive quotations for the removal of a diseased fir tree adjacent to the Ramsden Hall carpark and a dying larch in the area of woodland adjacent to the play area and proceed with the most favourable quotation
h) To consider the Council’s plans/focus for the next 12 months
i) To consider the Sub-regional Strategy consultation (circulated) and resolve action
j) To consider the Parish Policing Priority Setting Meeting Feedback Form (circulated) and resolve action
k) To nominate a councillor to attend the (virtual) Police Parish Council Engagement Session on 5th December 6-8pm
l) To consider the Local Resilience Forum survey, consider developing an emergency action plan and resolve action
m) To consider registering the Black Horse Inn as a Community Value Asset with East Lindsey District Council and resolve action
n) To consider the LEDC Sports Facilities survey and resolve action
10. To receive correspondence and note any action required
11. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings, No decisions may be made under this section, but Councillors may wish to flag up issues.
12. To note the date of the next meeting of the Parish Council: Thursday 18th January 2024
1 A dispensation form should be requested from the Clerk before the meeting date and will be considered by Full Council at the meeting