14th March 2024
Old Bolingbroke with Hareby Parish Council
Thursday 14st March 2024 at 7pm at Ramsden Village Hall
All councillors are summoned to attend the Meeting of Old Bolingbroke with Hareby Parish Council. This is an open meeting and the Press and the Public are all welcome.
There is an Open Forum for public participation at every meeting when members of the public are invited to ask questions or make short statements to the Council in relation to the business on the agenda. The Press and Public are not permitted to take part in the debates during the meeting.
Please note that any recommendations made at this meeting by the Parish Council in respect of planning applications on the agenda are advisory only and not binding on East Lindsey District Council. Documents relating to the applications may be viewed a www.e-lindsey.gov.uk/Planning. It is recommended that any comments you wish to make be submitted direct to East Lindsey District Council, either by their website as above or by letter.
Jane Slaymaker Clerk to the Council 08.03.2024
Public Participation/ Open Forum (15 minutes allocated)
Agenda
1. To open the meeting and welcome
2. To note any apologies and accept valid reasons of absence
3. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations1 in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
4. To receive and approve the draft notes of the meeting held on 18th January 2024
5. To receive reports from the County and District councillors
6. Finance
a) To formally note financial position
b) To formally note bank reconciliations
c) To approve payment of the annual subscription to Lincolnshire Association of Local Council of £152.56
d) To approve payment to Llac for the Annual Training Scheme of £120
e) To formally approve any automated, retrospective and future payments to be made:
26.02.24 Gov.uk (D Makins) Land Registry title search £6.00
31.03.24 Salary (LGA 1972 s.112) £333.84
30.04.24 Salary (LGA 1972 s.112) £333.84
f) To note any income received since the last meeting
31.01.24 Interest £35.96
02.02.24 UKSPF GRASSroots Grant for Ramsden Hall project £12,499.50
21.02.24 Interest £31.63
7. Planning Matters
a) To consider any planning applications received since the last meeting: S/018/00301/24 & S/018/00302/24 (Listed Building application) for the Butchers Shed, Moat Lane - alterations to existing community building. S/018/00337/24, land adjacent to Wisteria Cottage, Church Road - alterations to existing community building and erection of a mower store and resolve action
b) To note any planning decisions and/or appeal notifications since the last meeting
c) To ratify informal comments made in relation to a treework application ref 0008/24/TCA
at Southlands, West Keal Road,
8. Village Matters
a) To receive the Neighbourhood Watch Report
b) To receive an update on highway matters and resolve action
c) To receive an update on Village signs and resolve action
9. Internal Council Matters
a) To consider applying for the government funded King's Official Portrait and resolve action
b) To receive and note monthly playground checks (Cllr Routh)
c) To receive quotations for the installation of a bench to the foot of Spilsby Hill and resolve action
d) To consider minor work required to the spring horse in the play area and resolve action
e) To receive an update on the War memorial inspection and resolve action
f) To formally approve an application for the District Councillor Community Grant scheme for £400 towards the play area fencing
g) To receive an update regarding an emergency action plan and resolve action
h) To receive information on the commemoration of the 80th Anniversary of the D-Day landings on 6th June 2024 and resolve action
i) To approve a subscription to Plunket UK at a cost of £200 to progress the registration of the Black Horse Inn as a Community Value Asset
j) To review and approve the following policies: Social Media, Equality and Diversity, Accessibility Statement and adopt a Subject Access Request Procedure
k) To consider nominating an attendee at the Virtual police summit on 27th June
l) To receive quotations for the appointment of an Approved Registrar for the provision of a .gov.uk email address and other data sharing options and resolve action
m) To note training records for 2023 for inclusion on the Council’s website
n) To agree a date for the Annual Parish Meeting in May
o) If required, to consider excluding the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the confidential nature of the items to be discussed in the following agenda item
p) To consider applicant for co-option for the Councillor vacancy and resolve action (note that any vote will take place with the public and press present)
10. To receive correspondence and note any action required
11. Clerk and Councillor Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings, No decisions may be made under this section, but Councillors may wish to flag up issues.
12. To note the date of the next meeting of the Parish Council Annual meeting: Thursday 16th May 2024
1 A dispensation form should be requested from the Clerk before the meeting date and will be considered by Full Council at the meeting