Ramsden Village Hall Committee Meeting Minutes 2019

January 2019

Minutes of the Ramsden Hall Village Committee Meeting held on 15th January 2019

Those present: Rowland Alexander, Roy Hallam (Chair), David Makins, Yvonne Norbron, Pam Powell, Carol Wilby,

There were three members of the public present.

Apologies: Debs Talmage

Declarations of Interest: None were declared by those present

Minutes: The minutes of the last meeting were signed as correct.

Matters arising: None

Finances:

• Rowland handed out a balance sheet. The bank balance at 31.12.18 was £6661.74, petty cash £16.31.
• This included nearly £1000 from catering. £3000 has been sent to the PC/VH account.
• Expenditure: £23 to ELDC for licence. K James would need paying for the tiling completed in the kitchen.
• David Makins was asked to audit the accounts.
• Rowland gave Carol 2p which had been missing from her account when a cheque was paid into it.
• Pam would give Rowland another £200 raised from Luncheon Club.

Cleaning and Maintenance:

• A deep cleaning will be done as soon as possible.
• Debs, Carol and Pam had completed a Village hall Good Management Toolkit.
• This had identified several areas where action needed to be taken.
• Doing the toolkit highlighted the fact that there was mortar missing on a ridge tile causing water ingress onto the hall ceiling. This has now been repaired.

Bookings:

• Usual Hall users
• The Hall has been booked for a Christening in March.
• The Hall has been provisionally booked for election day in May.
• Pam had had to turn a booking away for a funeral wake because the Hall was already in use.

Proposed extension to the Hall

• A public consultation had taken place on Saturday 12th January.
• Questionnaires and a skills audit form had been printed and distributed at the meeting.
• See attached sheet
• There was general agreement about the amount of additional space required, its uses and its location. The only divergence of opinion was whether to keep the existing toilets and kitchen. Whether the proposals would be accepted and how much they would cost were the next things to investigate.
• It was agreed to approach the PC for permission to go forward and seek pre planning application guidance from ELDC. Submitting in the name of the PC will cost the VH nothing, but Mrs. Newton, the PC clerk, may have to sign off the documents.
• David thanked those who had provided their ideas/plans for the proposed extension.

Planned Events/Fund Fundraising

Date of next meeting: March 12th at 7pm. Roy offered his apologies for this meeting .