September 2021
Minutes of the Ramsden Hall Village Committee Meeting
held on September 7th 2021 in Ramsden Hall
Those present: Carol Wilby (Chair), Pam Powell (Secretary), Roy Hallam, David Makins (as SCT rep), Isobel Godsell, Rowland Alexander, Julia Alexander
Apologies Debs Talmage, Charles Routh
Declarations of Interest: None were declared by those present
Minutes: All agreed the minutes of the last meeting should be signed by the Chair.
Matters arising:
- CW had contacted YN and thanked her for her contribution to the work of the committee.
- CW had contacted the electrician and the defibrillator at the hall was now working.
Correspondence: None received
Finances:
- RA stated he was reporting for three months.
- He reported bank balance as at 31/08/21 £43,142.85. Petty cash £50.48
Income
- ELDC for use as a polling station £198
- Donations £246
- Plant Sale. £65 (Total so far £815)
- Rent - Keep Fit/Bluestones £96
- Village fete £684.12
Expenditure
- Anglian Water £78.20
- Opus Energy-June £19.57
- Opus Energy-July £18.05
- Opus Energy-August £26.01
- Closure of joint account with PC £3779.35
- Enlarge map for the hall £55
- Paint for the hall £163.20
- Painting of the hall £405 ( £150 given as a donation)
- Fire extinguisher £41.16
- Cleaning materials £26.14
- Door repairs £10.11
- Replacement key £4.50
- Expenses for village fete £233.75
- Two repayments of bounce back loan £102.87
- Annual Insurance £491.09
Management Plan/Governance
- Work is ongoing on the three plan and will be a focus at the next meeting before being signed off by the Trustees.
ACTION CW to circulate draft to members before the next meeting.
Cleaning and Maintenance
- It was decided to look into the employment of a cleaner for 3/4 hours per month at £10/hour and at other times as required.
Action PP to look into employment of a cleaner.
- Concertina doors were no longer available and so it was decided to use vertical blinds instead.
Action CW to purchase
- A quote had been obtained to convert the current gents toilet into a storeroom. Pipework would be capped, debris removed. It was agreed to accept the quote of £550 and to action the work.
CW to action
- PAT testing was needed
PP to ask about this
Bookings
- Regular users were back in the hall
- Gospel meeting 5 weeks from Thursday
- Birthday party
- Lunch club restarted
- Harvest Supper
- MacMillan coffee morning
- Pilates
- LRHA
- Craft course
Proposed extension to the Hall
- No progress could be made in the current climate with risings costs and lack of builders willing to quote.
Planned events
- Mini Christmas Market 4th December
- Bonfire night 30th October
- Quiz nights from January
- Tea dance late May
- Bicycle Sunday morning meet
- Pop up pub New Year’s Eve
- Dog Show
- RH to ask about Marquee
- PP to ask about bicycle meet
- DM to plan quiz
- JA to sort tea dance and dog show possibilities
- PP to contact ELDC re licence
AOB
- New playground sign to be erected. This will be sorted by the SCT.
- Dead tree to be removed from copse and tree stumps ground. VH to pay £150 toward the cost of removing the tree stump in the carpark.
- New gate and path to be created at front of hall -PP has slabs
- BT Internet 22nd September
Date of next meeting
The next meeting would be at 7pm on Tuesday November 9th
The meeting closed at 20.30pm