May 2024
Minutes of the Ramsden Village Hall Management Committee
held on May 14th 2024
Present: David Makins (Chair), Pam Powell, Emma Ankers, Nicky Daish, Isobel Godsell, Caroline Wills Wright.
Apologies: Charles Routh.
Declarations of Interest: None.
Minutes: Minutes of the previous meeting were signed as correct.
Matters arising: There were no matters arising.
Finance:
The unaudited accounts for y.e. 31/3/2024 showed an operational surplus of £4,342 (2023 £8,996) and capital expenditure on the Hall refurbishment of £6,065, with £18,225 in the bank account. The biggest increase in costs had been due to repairs of £900 after the attempted oil theft, and the purchase of some smaller tables. Energy costs remained about the same.
For the period from 1/4/2024 to 13/5/2024, income was £3,940 and expenses were £1,322, giving a surplus of £2,618, with a total at the bank of £20,799.
Internet costs have increased and David is to speak to the provider.
Nicky questioned whether the payment to Anglian Water should have required two signatories approving the payment. David was to ask Lloyds about dual authorisation.
It was decided that the Lunch Club should have a £500 float to provide Pam with funds before her reimbursement. Opwall and LRHA, for instance, pay via BACS to the Hall bank account, so no cash is available to recoup her expenses. She would sign to acknowledge receipt of this support.
Cleaning and Maintenance:
Pam asked for support helping to make the hall and surrounding area tidy. It was agreed a working party should clean the hall and weed the outside hall area after the building works are completed.
The shelves for the books have been a bonus. Emma will help to keep an eye on books and change them when necessary.
Alarmline have arranged to service the alarms on Thursday 16th.
Bookings
LRHA 11th July
Betjeman Society August 14th 2024
Michelle Roworth – Christmas wreath workshop 28 November-1st December 2024
Future events:
Garage sale 21st July 2024 - Emma kindly offered Bay Cottage garden as a venue to sell teas/coffee and cakes from.
Quiz night TBA
Plant sale TBA
Extension
Work has started on the renovation of the storeroom and alteration to the main entrance and hall entrance. The doorway to the toilet area will be removed to allow better access for disabled people.
Date of next meeting: TBA following the setting of Parish Council meeting dates.